Project Management for Non-Project Managers - Project Team Formation, Project Communications, and Progress Reporting

Projects fail for many reasons. One of those reasons is concerned with the inability of a team to work effectively together. Failure to develop your team effectively is a prescription for project failure.  Teams must have a clear and concise set of expectations, team operating procedures, and attainable project objectives, as well as a total and complete understanding of the objectives of the project.

Accidental project managers often fail to address this key aspect of project management.   Team members make the project happen.  It cannot happen without them. But team members and the team must be nurtured, developed, and managed to translate the loose organization of experts into a single-focused working project team.

The key to achieving success with your project is the people you assign to it, how well you develop the team, and sustaining the team member’s ongoing commitment to the successful completion of their portion of the project.  In this webinar, the team development process will be detailed from the point of receipt of the project through the determination, formation, and makeup of the team, to team management.

This webinar will also discuss communications in project management and how organizations that communicate effectively have more successful projects than those that do not.

Really great communication practice both inside and outside the walls of the organization is rare.  Why is this the case?  Basically, because people have a fundamental difficulty in communicating appropriate clarity and detail. They either share too much which clouds the message, or they share too little which defeats the purpose of project communication in the first place.  

When communication is executed properly, there are no ambiguities, the message is delivered clearly and concisely with just the right amount of detail for the audience, and that communication engages everyone who touches the project.

So as a project manager, you need to get it right – you need to communicate effectively, and you need to be able to clarify those fuzzy ambiguous communications you receive from others into actionable information.

Part of effective communications is to be able to report progress and project issues to your stakeholders and/or the governance team.  This webinar will end with a detailed discussion for planning, structuring, and presenting project progress utilizing the project review meeting as the vehicle for communicating that information.

Areas Covered in the Session :

• Define the roles of each team function.
• Explain the purpose of the Responsibility Assignment Matrix.
• Create a Responsibility Assignment Matrix.
• Finalize team member project assignments.
• Utilize resources from outside the organization.
• Schedule and conduct project meetings.
• The communication model – what it means and why it is important.
• Eliminating barriers to communication.
• Using your PM tools to communicate effectively.
• Tailoring your communication styles for both team members and stakeholders.
• Push/pull communications and transparency
• Determining your communication strategies for each project participant.
• Your project management communication process.
• Your project management success factors.
• Planning and conducting the project review meeting

Who Should Attend:

Any member of a cross functional project team:

• Engineers
• Marketing Associates
• Product Managers
• Program Managers
• Contract Managers
• Project Managers
• Research & Development Associates, Managers, and Directors
• Manufacturing Managers
• Technicians
• Anyone that participates in or has the potential to manage team-based cross-functional projects.

This course crosses all industries and functions it is however particularly suited for the health sciences and other regulated industries where much project-based work is accomplished. The types of industries that are targeted include:

• Medical device manufacturers
• Pharmaceutical and Biotech organizations
• Cosmetic and foods manufacturers
• All other industries

VIEW COMPLETE COURSE DETAILS

Course Director: CHARLES PAUL

Charles Paul is an instructional designer and management consultant with over 30 years’ experience providing training and consulting services to regulated industries. He has installed quality systems and designed and developed GMP and operational documentation and training programs for foods and beverage, pharmaceuticals, biotech, cosmetics, and consumer product – OTC industries.